Duties and Responsibilities
Ensure implementation of operational strategies and procedures
Provide accounting, finance and administrative support
Support knowledge building and knowledge sharing
Endure functioning of cost-recovery system
1. Ensures implementation of operational strategies and procedures , focusing on achievement of the following results :
Full compliance of financial processes and financial records with UN / UNDP rules, regulations, policies and strategies.
Provision of inputs to elaboration of workplans and the content of internal Standard Operating Procedures in Finance in consultation with the direct supervisor and office management.
2. Ensures f unctioning of the optimal cost-recovery system focusing on achievement of the following results :
Provision of inputs for preparation of cost-recovery bills in Atlas for the services provided by UNDP, follow up on cost recovery.
3. Provide accounting and administrative support, focusing on achievement of the following results :
Assistance in proper control of the supporting documents for payments and financial reports for programme and projects; payment execution.
Processing of financial documentation (vouchers, supporting documents, telephone invoices, etc.) and maintaining internal expenditures control system by ensuring that vouchers processed are matched and completed, transactions are correctly recorded and posted in Atlas;
travel claims, monthly payment orders (MPOs) and other entitlements are duly processed.
Proper receipting of goods and services and establishment of accruals if delegated to the staff member
Provision of information for reports on financial status, procedures, exchange rates, costs and expenditures (incl. MIP) and potential funding problems.
Follow-up with other United Nations agencies for information relating to payments.
Preparation of routine correspondence, faxes, memoranda and reports in accordance with the RSC’s SOP.
Extracting, inputting, copying and filing data from various sources.
Maintenance of the proper filing system for financial records and documents.
4. Support knowledge building and sharing in the RSC, focusing on achievement of the following results :
Participation in the training for the operations / projects staff on Finance.
Contributions to knowledge networks and communities of practice.
Ability to make new and useful ideas work
Ability to improve performance and satisfaction
Ability to listen, adapt, persuade and transform
Ability to get things done
Tracks and reports on mobilized resources
Promoting Organizational Learning and Knowledge Sharing
Identifies and communicates opportunities to promote learning and knowledge sharing
Job Knowledge / Technical Expertise
Understands the main processes and methods of work regarding to the position (financial resources management)
Possesses basic knowledge of organizational policies and procedures related to the financial resources management and applies them consistently in work tasks
Strives to keep job knowledge up-to-date through self-directed study and other means of learning
Demonstrates good knowledge of information technology and applies it in work assignments
Design and Implementation of Management Systems
Uses information / databases / other management systems
Makes recommendations related to work procedures and implementation of management systems
Reports to internal and external clients in a timely and appropriate fashion
Organizes and prioritizes work schedule to meet client needs and deadlines
Responds to client needs promptly
Promoting Accountability and Results-Based Management
Prepares timely inputs to reports
Promoting Organizational Change and Development
Demonstrates ability to identify problems and proposes solutions
Required Skills and Experience
Secondary Education, with specialized certification in Accounting and Finance.
Bachelor’s degree in Finance, Business or Public Administration
Secondary Education with 5 years of relevant accounting and financial experience at national level is required
Bachelor’s degree with 2 years of relevant accounting and financial experience at national level is required
Experience in the usage of computers and office software packages (MS Word, Excel, etc) and knowledge of spreadsheet and database packages, experience in handling of web-
based management systems.
Knowledge of IPSAS and / or IFRS desirable.
Language Requirements :
Fluency in English and Turkish.